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Conference Services Coordinator

Company: James Madison University
Location: Harrisonburg
Posted on: March 16, 2023

Job Description:

Position Details

Position Information

Working Title
Conference Services Coordinator

Position Number

Posting Number

State Role Title
Program Administration Specialist I

Position Type

Position Status
Full Time

FLSA Status
Exempt: Not Eligible for Overtime

Student Life and Involvement

300069 - Conference Services

Pay Band

Pay Rate
Maximum Starting

Specify Range or Amount

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information
The at James Madison University is accepting applications for a Conference Services Coordinator. This person would be part of the Residence Life staff team that serves 6700 residential students on a campus that is continuing to grow. We are a close-knit department with just over 30 full-time staff members and over 200 student staff members.

JMU offers excellent which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, , that is designed to support and enhance the overall wellbeing of our employees and a that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities

  • Coordinate summer conference services: Work with any department or client to arrange and reserve facilities and services to best suit the specific program's needs and maximize use of university resources.
  • Recruit, train, and supervise Summer Conference Assistant staff.
  • Conference marketing and sales: Actively market and sell James Madison University as a conference site.
  • Participate in the Joint Operating Committee: Maintain communication with all university departments involved in the summer camps and conference process (including Dining Services, Facilities Management, Parking Services, Card Services, Athletics, Public Safety, UREC, etc.) through regular meetings of the Joint Operating Committee.
  • Assist with other Residence Life responsibilities, including move-in, resource fairs, and administrative tasks.

    Required Qualifications:

    • Ability to work independently with strong organizational, planning, critical thinking and problem solving skills.
    • Ability to manage multiple responsibilities simultaneously.
    • Strong interpersonal skills including both oral and written communication.
    • Strong customer service skills and ability.
    • Proficient knowledge of Microsoft Office products, especially Excel, Outlook, and Word, and the ability to learn new technology.

      Preferred Qualifications:

      • Bachelor's degree.
      • Previous experience in Conference Services or another area in Higher Education.

        Condition(s) of Employment
        Employment is contingent upon the successful completion of a criminal background check.

        E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

        Posting Detail Information

        Posting Date

        Beginning Review Date

        Closing Date

        Open Until Filled

        Proposed Starting Date

        EEO Statement
        James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

        We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

        Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

        Reasonable Accommodation Request
        If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

        Annual Security and Annual Fire Safety Report
        Notice of Availability - Annual Security and Fire Safety Report

        The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

        The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

        The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

        You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

        Minimum Reference(s) Required

        Quick Link for Direct Access to Posting

        Additional Posting Information

Keywords: James Madison University, Harrisonburg , Conference Services Coordinator, Other , Harrisonburg, Virginia

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