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Events and Communications Support Specialist

Company: James Madison University
Location: Harrisonburg
Posted on: January 23, 2023

Job Description:

Position Details

Position Information

Working Title
Events and Communications Support Specialist

Position Number

Posting Number

State Role Title
Administrative and Office Specialist III

Position Type

Position Status
Full Time

FLSA Status
Non-Exempt: Eligible for Overtime

Academic Affairs Unit

100186 - Provost Sr VP Academic Affairs

Pay Band

Pay Rate
Pay Range

Specify Range or Amount
$40,000 - $42,000

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information
The Office of the Provost at James Madison University invites applications for the position of Events and Communications Support Specialist. This position provides administrative support for the Office of the Provost with primary emphasis in maintaining efficient and effective operations. The Events and Communications Support Specialist provides event planning and communications support to the Office of the Provost and delivers exceptional service to members of the campus community and the public.

JMU offers excellent which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, , that is designed to support and enhance the overall well-being of our employees and a that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities

  • Provides administrative and scheduling support to the Chief Communications Officer in Academic Affairs and assists in monitoring, updating and utilizing division-wide communications channels. Responsible for listservs, webpages and social media.
  • Organizes and plans events for the Division of Academic Affairs.
  • Provides administrative support for the Office of the Provost under the direction of the Executive Assistant. Assists in the management of office calendars; composes, edits, and refines documents. Manages routine correspondence including thank you notes, acknowledgements and recognitions.
  • Serves as the initial point of contact for the Office of the Provost whether in person, by phone or via the Office of the Provost email box.
  • Coordinates office domestic and international travel.
  • Provides backup administrative support to Academic Resources and Initiatives and Planning as needed.

    The successful candidate will possess the following qualifications:

    • Self-starter with the ability to work independently or as part of a team in a fast-paced, executive environment while exhibiting professionalism, exercising tact, displaying good judgment, diplomacy, and maintaining confidentiality in a highly visible office.
    • Must be a problem solver with demonstrated experience in ascertaining priorities, marshaling resources, and accomplishing objectives.
    • Comprehensive computer skills, with strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Knowledge of Peoplesoft, mail merges, listservs, website management, iModules and survey tools is preferred.
    • Ability to plan, organize and execute special events and functions.
    • Excellent verbal and written communication skills. Knowledge of standard business correspondence formats. Solid editing and proofreading skills.
    • General understanding of finance, purchasing and travel planning processes.
    • Broad understanding of higher education structure and culture preferred.

      Condition(s) of Employment
      Employment is contingent upon the successful completion of a criminal background check.

      E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

      Posting Detail Information

      Posting Date

      Beginning Review Date

      Closing Date

      Open Until Filled

      Proposed Starting Date

      EEO Statement
      James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

      We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

      Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

      Reasonable Accommodation Request
      If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

      Annual Security and Annual Fire Safety Report
      Notice of Availability - Annual Security and Fire Safety Report

      The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

      The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

      The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

      You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

      Minimum Reference(s) Required

      Quick Link for Direct Access to Posting

      Additional Posting Information

Keywords: James Madison University, Harrisonburg , Events and Communications Support Specialist, Other , Harrisonburg, Virginia

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