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Athletic Academic Advisor, Student Athlete Services

Company: James Madison University
Location: Harrisonburg
Posted on: June 25, 2022

Job Description:

Position Details

Position Information

Working Title
Athletic Academic Advisor, Student Athlete Services

Position Number

Posting Number

Position Type
Administrative and Professional Faculty

Position Status
Full Time

Intercollegiate Athletics

300030 - Student Athlete Services

Pay Rate
Commensurate with Experience

Specify Range or Amount

Is this a JMU only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

About James Madison University


We are a community committed to preparing students to be educated and enlightened citizens who lead productive and meaningful lives.


To be the national model for the engaged university: engaged with ideas and the world.

Who We Are

Located in the heart of Virginia's beautiful Shenandoah Valley, the city of Harrisonburg is approximately 120 miles from Washington, D.C. and Richmond, VA. With a population of just over 53,000, Harrisonburg is one of the most diverse communities in the Commonwealth of Virginia. JMU is a selective, public institution with a growing national reputation for offering experiences that lead to an outstanding education and inclusive environment for students, faculty and staff. The student body includes approximately 20,000 undergraduate and 1,900 graduate students, with over 1,000 full-time instructional faculty.

JMU offers thriving programs in the liberal arts, science and technology, and professional disciplines at the undergraduate, master's and doctoral levels. The university is committed to expanding diversity, fostering equity and inclusion, and supporting superlative teaching and scholarship. JMU has achieved national recognition for the high quality of its academic programs, focus on maintaining strong student/faculty interaction, and innovative faculty research.

General Information
James Madison University is currently accepting applications for an Athletic Academic Advisor for Student Athlete Services (SAS). The Athletic Academic Advisor will assist the Associate Athletic Director for Student-Athlete Services in the organization, coordination and implementation of academic support services for student-athletes with the focus of working with student-athletes of several teams as assigned. Components of these services include academic advising as part of the official university advising system, summer orientation, weekly monitoring meetings on academic status of student-athletes, all sport study halls, traveling with the team, travel letters, summer school, progress reports to faculty members, recruiting, tutorial support and academic awards and recognition programs.

Duties and Responsibilities
Duties and responsibilities include but are not limited to:

  • Monitoring academic progress of assigned student-athletes.
  • Under the supervision of SAS staff, making necessary and appropriate referrals to campus support resources.
  • Providing timely and accurate reports on the academic status of assigned student-athletes to Associate Athletic Director for Student-Athlete Services, coaches and selected administrators.
  • Assisting probation and suspension of student-athletes with academic recovery plans.
  • Monitoring study hall including during travel for away competition.-Assist coaching staff with visits from prospective student-athletes
  • Coordinating travel letters for student-athletes who miss class due to athletic travel.
  • Assisting with declaration of major/minor process.
  • Coordinating academic progress report distribution to faculty.
  • Referring student-athletes for diagnostic testing to Associate Athletic Director for Student-Athlete Services as needed.
  • Under the guidance of SAS staff, monitoring progress toward graduation and continuing academic eligibility for all student-athletes in assigned sports.
  • Maintaining current and accurate knowledge of JMU degree progress reports, majors, minors and pre-professional programs to determine how these elements impact continuing academic eligibility for athletic participation.
  • Assisting student-athletes with any university process which affects continuing academic eligibility such as major and minor declaration, permission to transfer classes, evaluation of transfer credit, etc.
  • Assisting with research, submission and validation of data required for the NCAA, APR and GSR mandated academic reports as directed by SAS staff.
  • Ensuring compliance with all applicable institutional, conference and NCAA rules and regulations.
  • Maintaining confidentiality mandates and guidelines which govern the establishment and maintenance of the protection of student records. Failure to do so will result in immediate termination from position.
  • Performing other duties as assigned by Associate Athletic Director for Student-Athlete Services to include specific assignments as needed.


    • Bachelors degree.
    • Five years of experience working with college-age population, working with NCAA Division I Athletics and knowledge of Conference and NCAA rules.
    • Experience working with diverse populations and in a fast-paced environment.
    • Must possess outstanding communication skills, both oral and written.
    • Must be able to work collaboratively and effectively with other staff, student-athletes, coaches and administrators and be able to work in time sensitive and pressured environments.
    • Must be able to work nights and weekends.
    • Must work in compliance with university, federal and NCAA guidelines on confidentiality and protection of student records.

      • Master's degree in education, counseling or a related field.

        Conditions of Employment
        Employment is contingent upon the successful completion of a criminal background check.

        E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

        Posting Detail Information

        Posting Date

        Beginning Review Date

        Closing Date

        Open Until Filled

        Proposed Starting Date

        EEO Statement
        James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
        We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
        Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

        Reasonable Accommodation Request
        If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

        Annual Security and Annual Fire Safety Report
        Notice of Availability - Annual Security and Fire Safety Report

        The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

        The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

        The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

        You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

        Minimum Reference(s) Required

        Quick Link for Direct Access to Posting

        Additional Posting Information
        JMU's Dual Career and Community Resources Program is available for candidates that will be relocating to the area. For more information, please visit https://bit.ly/2OTF1NG.

Keywords: James Madison University, Harrisonburg , Athletic Academic Advisor, Student Athlete Services, Other , Harrisonburg, Virginia

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