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Administrative Support Specialist - Health Professions (Part-Time)

Company: James Madison University
Location: Harrisonburg
Posted on: January 23, 2023

Job Description:

Position Details

Position Information

Working Title
Administrative Support Specialist - Health Professions (Part-Time)

Position Number

Posting Number

State Role Title
Administrative and Office Specialist III

Position Type

Position Status
Part Time

FLSA Status
Non-Exempt: Eligible for Overtime

College of Health and Behavioral Studies

100720 - Department of Health Professions

Pay Band

Pay Rate

Specify Range or Amount
$14.31 - $16.07 per hour

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information

JMU Occupational Therapy Clinical Education Services (OTCES) seeks a part-time Administrative Support Specialist in our pediatric outpatient therapy clinic. This posting is for a part-time wage position with no benefits. This position will work up to 29 hours per week.

Duties and Responsibilities
Front-Desk Reception:

  • Manage initial referrals, submit insurance information, set up client charts
  • Communicate with medical providers regarding client prescriptions and authorizations
  • Provide clinic information to families, organizations, and/or other professionals
  • Update/monitor OTCES calendars

    Office Management:

    • Create/update clinic forms and policies and procedures manual
    • Review, update and maintain all compliance documentation and contracts (in collaboration with clinic director)
    • Maintain team licensure and training documentation
    • Oversee established Quality Assurance program
    • Perform quarterly client chart audit
    • Review visit logs and reconcile with billing and payroll documentation
    • Collect time sheets and submit payroll hours
    • Purchase/maintain supplies and equipment
    • Manage building/parking issues
    • Update and monitor JMU policy and procedures compliance


      • Excellent communication and organizational skills
      • Knowledge of Microsoft Office applications, including Outlook
      • Ability to manage multiple priorities
      • Detail-oriented
      • Ability to take initiative and work well independently

        Condition(s) of Employment
        This is a part-time wage position working up to 29 hours per week and is not eligible for benefits.

        Employment is contingent upon the successful completion of a criminal background check.

        E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

        Posting Detail Information

        Posting Date

        Beginning Review Date

        Closing Date

        Open Until Filled

        Proposed Starting Date

        EEO Statement
        James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

        We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

        Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

        Reasonable Accommodation Request
        If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

        Annual Security and Annual Fire Safety Report
        Notice of Availability - Annual Security and Fire Safety Report

        The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

        The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

        The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

        You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

        Minimum Reference(s) Required

        Quick Link for Direct Access to Posting

        Additional Posting Information

Keywords: James Madison University, Harrisonburg , Administrative Support Specialist - Health Professions (Part-Time), Healthcare , Harrisonburg, Virginia

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