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Executive Assistant to Assistant Vice President of Advancement Information Services

Company: JAMES MADISON UNIVERSITY
Location: Harrisonburg
Posted on: January 10, 2022

Job Description:

Executive Assistant to Assistant Vice President of Advancement Information Services

Executive Assistant to Assistant Vice President of Advancement Information Services reports directly to the AVP for Advancement Information Services (AIS) and serves as the central coordinator of all business functions for AIS. It oversees the policies, reconciliations and procedures for budgets, supplies, travel, and forecasting for all AIS offices. In addition, 50% of this position supports functions in Advancement Gifts and Records. All duties are executed according to the policies and procedures of James Madison University and the State of Virginia.

Duties and Responsibilities include:

Coordinate and support all business functions for AIS.



Oversee and manage a minimum of four state budgets. Coordinating all budgetary actions – invoicing, reimbursements, ordering supplies and equipment, staffing and forecasting to ensure appropriate spending for all AIS operational and personnel budgets.



Responsible for the coordination, management and procedures related to the business functions of AIS and the three related offices including ordering office supplies and maintaining the two file rooms.



Assist with gift and bio processing as instructed; serve AGR as backup support when required.



In conjunction with the AVP, plan and coordinate all ad hoc, director, staff, and weekly update meetings. Maintain meeting notes, documenting all decisions and action items.



Provide administrative support for the STAR tool at the departmental level.


Required:


Must have good oral and written communication skills with strong interpersonal skills. Must be able to communicate with all parties both outside and within JMU.
Proficiency with Microsoft Office suite programs to include Excel, Word, and Powerpoint along with Adobe Pro.
Experience managing complex budgets and navigating budget management tools/systems.
Excellent organizational and time management skills.

Preferred:

Previous experience working with JMU applications is helpful.


To apply go to or visit and reference posting number S2487. Maximum Starting: $39,700

James Madison University is an equal opportunity employer committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
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Keywords: JAMES MADISON UNIVERSITY, Harrisonburg , Executive Assistant to Assistant Vice President of Advancement Information Services, Executive , Harrisonburg, Virginia

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