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Administrative Assistant - Middle, Secondary and Math Education (Part-Time)

Company: James Madison University
Location: Harrisonburg
Posted on: March 16, 2023

Job Description:

Position Details

Position Information

Working Title
Administrative Assistant - Middle, Secondary and Math Education (Part-Time)

Position Number

Posting Number

State Role Title
Administrative and Office Specialist II

Position Type

Position Status
Part Time

FLSA Status
Non-Exempt: Eligible for Overtime

College of Education

100048 - Education Programs

Pay Band

Pay Rate

Specify Range or Amount
$16.00 / hour

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information
Become a valuable part of the JMU Community! The Middle, Secondary and Mathematics Education department in the College of Education at James Madison University (JMU) is accepting applications for a part-time Administrative Assistant to provide administrative support for the department. The Administrative Assistant represents James Madison University in all interactions and must exhibit high standards of professionalism and customer service.

Duties and Responsibilities

  • Providing clerical support to the Middle, Secondary, and Mathematics Education department head and faculty by providing well-organized office system support and helping to insure documentation and records are maintained.
  • Accessing and maintaining JMU databases, specifically by managing correspondence with program students, managing program student database and track student progress in programs, and corresponding with other JMU offices regarding student progress.
  • Composing, editing, monitoring and distributing materials handled in the main office.
  • Event planning and coordinating for department and assist with event planning in College of Education (Dean and Associate Dean's Offices).
  • Providing neat, professional, efficient, and competent work while paying close attention to detail.
  • Maintaining records and filing systems for the department.
  • Proficiency in Windows operating systems and Microsoft Office Programs, especially Excel and Word.
  • Maintaining a general understanding of the role and composition of programs within departments, departments within the colleges and colleges within the university.
  • Maintaining general knowledge of office equipment such as copiers and printers.
  • Other duties as assigned by the Dean in the College of Education.


    • Strong written language skills and customer service skills are required.
    • Excellent data management skills are required.
    • Technical training/experience in computer applications.
    • Ability to work independently.
    • Understanding of office management best practices.
    • Experience with JMU Student Administration system preferred.

      Condition(s) of Employment
      Employment is contingent upon the successful completion of a criminal background check.

      E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

      Posting Detail Information

      Posting Date

      Beginning Review Date

      Closing Date

      Open Until Filled

      Proposed Starting Date

      EEO Statement
      James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

      We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

      Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

      Reasonable Accommodation Request
      If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

      Annual Security and Annual Fire Safety Report
      Notice of Availability - Annual Security and Fire Safety Report

      The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

      The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

      The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

      You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

      Minimum Reference(s) Required

      Quick Link for Direct Access to Posting

      Additional Posting Information

Keywords: James Madison University, Harrisonburg , Administrative Assistant - Middle, Secondary and Math Education (Part-Time), Education / Teaching , Harrisonburg, Virginia

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