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Student Data Reporting and Grading Specialist

Company: James Madison University
Location: Harrisonburg
Posted on: September 13, 2023

Job Description:

Position Details

Position Information

Working Title
Student Data Reporting and Grading Specialist

Position Number

Posting Number

State Role Title
Education Support Specialist III

Position Type

Position Status
Full Time

FLSA Status
Non-Exempt: Eligible for Overtime

Faculty and Curriculum

100177 - Office Of The Registrar

Pay Band

Pay Rate
Maximum Starting

Specify Range or Amount

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information
The Office of the Registrar at James Madison University is accepting applications for a Student Data Reporting and Grading Specialist.

JMU offers excellent which include paid vacation, sick, parental, and community service leave in addition to 19 paid holidays a year; affordable health insurance; retirement through the Virginia Retirement System. We also offer a work-life balance and integration program, , that is designed to support and enhance the overall wellbeing of our employees and a that allows employees to have tuition waived for undergraduate and graduate level courses taken at JMU. Visit our site to learn more about what makes James Madison University a great place to work!

Duties and Responsibilities
The successful candidate will serve as a vital team member for the Office of the Registrar. This individual will pull data from the Student Administration system, then analyze and report on it using visualization tools to turn the data into easy to interpret graphs and infographics. Report requests will be received from university leaders to support student success and enrollment management.

In addition, this individual will oversee the grading process which includes communicating with faculty, creating mid-term and final grade rosters, posting final grades, calculating and updating academic standing and term honors, and maintaining grade change approvers. The successful candidate will also serve as a backup for query writing.


  • Experience with higher education student administration systems, particularly with PeopleSoft or comparable systems.
  • Knowledge in query tools and proficiency in reporting and Microsoft Office.
  • Ability to interpret and correctly apply written documentation, including office and university policies and procedures.
  • Effective communication skills, when dealing with co-workers, students, faculty/staff, and outside constituents.
  • Commitment to confidentiality in communication and student records.
  • Exceptional attention to detail and accuracy.
  • Ability to organize, prioritize, and work independently.

    Condition(s) of Employment
    Employment is contingent upon the successful completion of a criminal background check.

    E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

    Posting Detail Information

    Posting Date

    Beginning Review Date

    Closing Date

    Open Until Filled

    Proposed Starting Date

    EEO Statement
    James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

    We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

    Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

    Reasonable Accommodation Request
    If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

    Annual Security and Annual Fire Safety Report
    Notice of Availability - Annual Security and Fire Safety Report

    The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

    The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

    The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

    You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

    Minimum Reference(s) Required

    Quick Link for Direct Access to Posting

    Additional Posting Information

Keywords: James Madison University, Harrisonburg , Student Data Reporting and Grading Specialist, Advertising , Harrisonburg, Virginia

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