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Temporary Summer Administrative Coordinator (Multiple Positions)

Company: James Madison University
Location: Harrisonburg
Posted on: March 16, 2023

Job Description:

Position Details

Position Information

Working Title
Temporary Summer Administrative Coordinator (Multiple Positions)

Position Number

Posting Number

State Role Title
Administrative and Office Specialist II

Position Type

Position Status
Part Time

FLSA Status
Non-Exempt: Eligible for Overtime

Student Life and Involvement

300069 - Conference Services

Pay Band

Pay Rate

Specify Range or Amount
$16.00 per hour

Is this a JMU Only position?

Is this a grant-funded position?

Is this a Conflict of Interest designated position?

Position Summary Information

General Information
Conference Services at James Madison University is accepting applications for multiple Temporary Summer Administrative Coordinators. Administrative Coordinators work closely with Conference Coordinators to manage specific administrative duties related to conferences.

This position will work primarily day shifts Sunday - Saturday from May 15th until August 6th, 4 to 5 days per 7-day week. No on-call shifts (no overnight stay), but some evening shifts possible.

  • May 15th - May 19th, the shift will be 9:00 a.m. - 6:00 p.m.
  • Starting May 25th, the shift will be 7:00 a.m. - 4:00 p.m. or 9:00 a.m. - 6:00p.m.

    Duties and Responsibilities
    Administrative Coordinators are assigned one of the following administrative areas serving conference operations:

    • Dining/Card Services/Billing
    • Signage/Conference Operations/Parking/Transportation
    • Dorm Management (Keys/Inspections/Diagrams)/Housekeeping/Linen
    • Scheduling/UREC/Info/Public Safety
    • Office Management/Equipment & Resource Oversight

      These positions are based primarily in the Conference Services office, however staff will work on site throughout JMU as needed.


      • Exhibit multi-tasking and time-management skills
      • Possess strong customer service skills
      • Function well in a fast-paced office environment
      • Take initiative and work well with others in a team setting
      • Available to work May 15th - August 6th

        Condition(s) of Employment
        This is a part-time wage position working an average of 29 hours per week over the course of a calendar year with no benefits.

        Employment is contingent upon the successful completion of a criminal background check.

        E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

        Posting Detail Information

        Posting Date

        Beginning Review Date

        Closing Date

        Open Until Filled

        Proposed Starting Date

        EEO Statement
        James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.
        We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.
        Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

        Reasonable Accommodation Request
        If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.

        Annual Security and Annual Fire Safety Report
        Notice of Availability - Annual Security and Fire Safety Report

        The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.

        The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.

        The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml

        You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.

        Minimum Reference(s) Required

        Quick Link for Direct Access to Posting

        Additional Posting Information
        Please upload the following documents:

        1) A cover letter answering the following questions:
        a) What career aspirations and factors are leading you to apply to be an Administrative Coordinator?
        b) What can you bring to this position?

        The names and contact information for three references (from professors or supervisors who can describe your abilities regarding the Administrative Coordinator role) will be requested as part of the application.

Keywords: James Madison University, Harrisonburg , Temporary Summer Administrative Coordinator (Multiple Positions), Administration, Clerical , Harrisonburg, Virginia

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