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Office Assistant

Company: City of Harrisonburg, VA
Location: Harrisonburg
Posted on: August 30, 2020

Job Description:

DescriptionDo you want to utilize your administrative and customer service skills in a teamwork office environment that is deadline-oriented? If so, the Treasurer's Office's Administrative Assistant position may be the right fit for you!The Treasurer's Office's Administrative Assistant position is a part-time position (no benefits) with a preferred hiring range of $10.97 - $12.62 per hour. The position requires availability primarily during October through December each year with the availability to work on an as-needed basis throughout all other months.The Administrative Assistant will:* Assist with mail duties on a daily basis, to include but not limited to:* Collect mail from out-of-office drop box multiple times daily;* Open and sort daily mail (quantity varies based upon pending due dates);* Meter outgoing mail and deliver mail to mailbox daily;* Sort returned mass mail for the Treasurer;* Deliver and retrieve inter-office mail and materials daily.Perform data entry duties, to include but not limited to:* Process and post payments received in the mail, drop box and over the counter;* Scan all checks prior to electronic depositing;* Make arithmetical calculations to reconcile amounts posted to accounts;* Shred physical checks processed 60 days or prior;* Assist in the process of delinquent collection mailings;* Type and print hundreds of Service Members Civil Relief Act forms and print bill histories for Warrant in Debt court case dates.Perform other office duties, to include but not limited to:* File parking permit and parking tickets;* Verify and mail City of Harrisonburg and City School Board disbursement checks weekly.The Administrative Assistant position requires:* General knowledge of basic office equipment, office practices and procedures;* The ability to type, make mathematical calculations and perform data entry work accurately and at a reasonable rate of speed in a time-sensitive environment;* The ability to find and correct errors in a timely manner.* The ability to effectively work in a stressful environment with a very heavy workload.* Basic computer skills along with efficiency using a 10-key adding machine.Physical Requirements: This is sedentary work requiring the exertion of up to 10 pounds of force occasionally and a negligible amount of force frequently or constantly to move objects; work requires reaching, lifting, fingering, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. Minimum QualificationsMinimum Qualifications: High school diploma or GED with coursework in typing and minimal clerical experience, or equivalent combination of education and experience. Valid driver's license required.Successful applicants for this position will be subject to a DMV Motor Vehicle check and must complete a satisfactory credit history review, drug screening and criminal background check.Supplemental InformationApplication Deadline: All candidates must submit a complete a City of Harrisonburg online employment application, to include previous work experience and education history, by August 28, 2020 at 5:00pm EST in order to be considered.Please note: Preference will be granted to applicants that were previously City employees subject to the May 4, 2020 Memorandum layoff. If an individual that was subject to the lay off is offered and accepts this opportunity, he/she will become a regular, part-time employee in this position. Additionally, the individual will not be eligible for any additional recall opportunities, including the position held prior to being laid off.All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability or veteran status.The City of Harrisonburg is an Equal Opportunity Employer.

Keywords: City of Harrisonburg, VA, Harrisonburg , Office Assistant, Administration, Clerical , Harrisonburg, Virginia

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