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Office Supervisor (Harrisonburg Rockingham)

Company: Virginia State Government
Location: Harrisonburg
Posted on: March 11, 2020

Job Description:

Position InformationJob DescriptionThis position supervises clerical support staff and coordinates office services activities and function; Maintains administrative records including performance reviews; handles disciplinary issues; Trains staff in DSS regulations and various office functions such as transcribing dictation; orients new employees to DSS policies; keeps financial and other production reports; ensures quality of work of employees supervised; assigns and schedules work; analyzes data; develop new office procedures; orders supplies and tracks inventory; ensures office equipment is maintained properly; provides coverage of those employees supervised during absence; works closely with maintenance staff on building and ground issues; recommends personnel and administrative actions.Minimum QualificationsKnowledge-Comprehensive knowledge of; agency, department on section administrative and program practices, policies and procedures; spelling, grammar and punctuation; agency and business software; computer operations; and personnel policies and procedures; and supervisory principles and practicesSkills: Skill in: operation and supervising others in the use of office equipment including the personal computer and transcription devices.Abilities- Demonstrated ability to: interpret, apply, and supervise others on program policies, procedures and services; train others; provide leadership and guidance to others; recommend actions to improve procedures; review and proofread the work of others; prepare and generate statistical and narrative and confidential reports; assess circumstances and make administrative decisions that positively affect the unit, staff and the customer; supervise others; plan organize work for others; coordinate a variety of tasks and activities simultaneously; be flexible; determine objective work standards, allocate and assign work; and organize workflow and develop associated procedures.Preferred QualificationsEducation and Experience-High school diploma supplemented with post-secondary coursework in office or business administration, accounting, computer science, or related field, and related administrative and supervisory experience OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.Special RequirementsApplicants may be subject to a Criminal History Background search, Central Registry search, DMV/Driving record check, and must be able to meet agency insurance policy standards and/or pre-employment drug screen.The investigation may include: fingerprintchecks (State Police, FBI, local agency checks, employment verification and references, verification of education (relevant to employment), credit checks (relevant to employment and other checks requested by the hiring authority.All offers of employment are contingent upon satisfactory results of the required checks and screenings.Employees must be willing to work in community emergency shelter in the event of a natural disaster or emergency.This position is covered under Code of Virginia 6302-1601.1 or 63.2-1720 requiring the finalist candidate to submit to fingerprinting and provide personal descriptive information for a criminal history record check through the Central Criminal Exchange and search of the Central Registry.Special Instructions to ApplicantsApplicants for this position must be submitted electronically through this websiteMailed, emailed, faxed, or hand delivered applications and resumes will not be accepted.This website will provide a confirmation of receipt when the application is submitted for consideration.Consideration for an interview is based solely on the information within the application/resume.Please refer to your RMS account for the status of your application and this position.Applications/resumes should include complete relevant work history.Contact InformationNameJanie GoodPhone540-574-5126FaxFAXED APPLICATIONS WILL NOT BE ACCEPTED FOR THIS POSITIONEmailEMAILED APPLICATIONS WILL NOT BE ACCEPTED FOR THIS POSITIONWorking Title: Office Supervisor (Harrisonburg Rockingham)Role Title: Local-ClassifiedJob Open Date: 02/28/2020Job Close Date: 03/13/2020Open Until Filled: NoIs this position funded in whole or in part by the American Recovery & Reinvestment Act (Stimulus Package)?: NoHiring Range: $28,187 - $92,336Agency: Dept of Social Services - Local (765-01)Agency Website: www.dss.virginia.govLocation: Harrisonburg - 660Position Number: 00301Job Posting Number: 1064119Type of Recruitment: General Public - GDoes this position have telework options?: NoBilingual/Multilingual Skill Requirement/Preference: NoJob Type: Full-Time (Salaried)Job Type Detail: Full-Time Salaried - Non-Faculty- FTS-1Pay Band: UG

Keywords: Virginia State Government, Harrisonburg , Office Supervisor (Harrisonburg Rockingham), Administration, Clerical , Harrisonburg, Virginia

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